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Tripcatcher – Online Mileage Log

The less taxing way to log your business miles .

Tripcatcher is a simple and straight forward to use mileage expense app that is designed for freelancers, small businesses and sole traders. View videos

Tripcatcher makes it easy to claim all your mileage expenses when and where you want to, as it’s all online and it will work in a browser on a desktop, laptop, tablet or phone.

addTrip

Tripcatcher has lots of timesaving features, including:

  • Save favourite trips
  • Enter recurring trips
  • Calculate the journey distance using Google Maps
  • Calculate your mileage expense using HMRC approved mileage rates
  • Calculate the VAT you can claim on the fuel
  • Submit your expense claim to your accounting software in the cloud (currently Xero or Receipt Bank) or simply print it

Favourite Trips – great if you often visit the same location

tripcatcher-favourites

 

When entering a new business trip you can tick the box (on the add trip form) to save the trip as a favourite.  The next time you make the same trip, simply select the trip from the favourites table to populate the trip form.  This requires less data entry and saves time.

Recurring Trips – very handy for contractors

If you are working at one site or location for several days, weeks or months, simply select the date range of your trips, enter the trip details and save all the trips in one go.

Calculate the journey distance using Google Maps

If you don’t know the exact distance you travelled on your business journey, Tripcatcher will help you out. On the Add Trip form there are two input boxes, FROM and TO. You can enter post codes, street names, or towns, and Tripcatcher will calculate the distance between the two locations. Tripcatcher uses Google Maps to verify the start and end locations and calculate the distance.

Calculate your mileage expense using HMRC approved mileage rates

Tripcatcher uses the HRMC recommended rates for business trips made with your own car, van, motorbike or bicycle. You can also claim for passengers working for the same employer. This ensures you are claiming the most tax efficient rates. The rates used are automatically adjusted when you reach the 10,000 miles per annum threshold.

Calculate the VAT you can claim on the fuel

You can reduce your VAT bill by claiming back the VAT on the fuel element of your mileage claim. This VAT can only be claimed for car business miles. Tripcatcher automatically selects the correct VAT rate depending on the type of engine in your car, e.g. 2.1 litre diesel.   If you drive 15,000 miles for business, in a petrol 2.1 litre engine, you can re-claim as much as £600 in VAT.

If you have opted to claim back VAT, the expense claim, including the VAT element, is submitted to your accounting software and the VAT is deducted from your next VAT bill.

A handy note also tells you the value of the fuel receipt required to support the VAT claim. You must keep the fuel receipts.

Seamless Integration with leading accounting software

There is no need to key your mileage claim into your accounting software. You can directly publish your mileage expenses, held in Tripcatcher, to your accounting software (Xero and Receipt Bank). Just click the Publish button. You can then see your mileage expense claims in your accounting software.